EHRA is looking for a Project Assistant to start work immediately

Posted on by Agne

Call open until the qualified assistant is recruited

EXPECTED START DATE: ASAP

JOB TYPE: permanent, full time

JOB LOCATION: Vilnius, Lithuania

COMPENSATION:  Netto salary is up to 850 euro, depending on qualifications and experience

OVERALL RESPONSIBILITY

Assistant is responsible for supporting projects implementation, ensuring quality and results by:

  • Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
  • Supporting planning, monitoring and evaluation activities of the projects, in articulation with the Manager/ Program Team Lead.

Coordinating and organizing day-to-day programmatic administration activities of the EHRA Program team and supporting program staff.

TASKS:

  • Provide administrative and logistical support for project managers and officers;
  • Assist assigned managers and program team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries;
  • Assist in the elaboration of project work plans, reports and other program materials. Draft contracts, TORs and other documents with direction from manager/officer;
  • Process financial documents including contracts, expense reports, invoices, etc.;
  • Assist managers /officers in organizing meetings and events: draft agenda, communication with participants, writing minutes, etc. Work with and maintains data filing for events;
  • Liaise and communicate with project consultants, if necessary, under direction of manager/officer;
  • Conduct research and provide support to one or more staff members in regard to project and programmatic efforts;
  • Assist in preparation tender reports and announcements;
  • Support to follow-up on tendering process: communication with participants, etc;
  • Perform any other tasks assigned by the managers and officers .

QUALIFICATIONS FOR POSITION

  • University degree, preferably in administration, social sciences, international relations, law or related area
  • A minimum of 2 years of relevant, practical working experience as assistant or in administration of projects
  • Good command of English and Russian both oral and written (knowledge of other languages is a plus).
  • Experience and comfort working with diverse communities (people who use drugs, sex workers, LGBTIQ+, people living with HIV etc.) will be considered as an advantage.
  • Experience in the areas of Human Rights, Public Security or related subjects will be considered as an advantage.
  • Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.).

Interested candidates should provide:

  • updated CV outlining specific relevant experience and two references.
  • a short cover letter indicating suitability for the position.

Documents should be sent to: info@harmreductioneurasia.org.

Interviews will be done on a rolling basis.

Only shortlisted applicants will be interviewed.