Category: Tenders and Announcements

EHRA is looking for a consultant to develop training manual on online peer work and harm reduction services, and leading national trainings

Posted on by Igor Gordon

REQUEST FOR PROPOSALS (RFP)

EHRA is looking for a consultant to develop training manual on online peer work and harm reduction services, and leading national trainings

 

RFP Number EHRA-01-04
RFP Title Сonsultancy. Training manual development
RFP Closing Date and time : 23:59 EET on February 2, 2022
Proposal Submission Address: info@harmreductioneurasia.org

Background

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organization uniting harm reduction activists and organisations from Central and Eastern Europe and Central Asia (CEECA) with its mission to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region.

EHRA as a part of the RCF Covid-19 Grant Relief project is looking for a consultant to develop a training manual on online peer work and harm reduction services, and leading national trainings. There are loads of resources developed for the experts and specialists on how to provide online outreach and harm reduction services, however there is a need for a manual for peer workers on how to provide online support for people who use drugs and other key affected populations. Some of the already developed resources for specialists and experts are:

Objectives of the consultancy:

  • To prepare an outline for the manual in agreement with EHRA and Youth RISE, as partners of the Consortium.
  • To develop a training resource (manual) on provision of online peer work and harm reduction services and support national and regional capacity building. Manual should be written in English or Russian language and not exceed 50 pages. The preliminary topics, which should be included in the training manual:
  • Basic definitions
  • Short overview on online peer work/education
  • How can peers provide harm reduction services online?
  • How to provide peer education online?
  • How to provide mental health support online?
  • How can peers build trust online?
  • How to refer people to the specialists?
  • In which platforms to communicate with clients?
  • How to ensure safety online?

* Topics should be supported by already existing best practices from all the world.

  • Based on the developed manual, to lead 3 national trainings for EHRA national partners (small grantees).
  • To support national/ regional partners (if needed) with advice, while implementing small grant and piloting activities.

Proposed timeline:

  • Outline for the manual should be prepared and agreed with EHRA and Youth RISE by 14th February, 2022.
  • Manual should be developed by 20th March, 2022.
  • National trainings should be organized by the end mid of June, 2022.
  • Ongoing online support should be provided to national partners by the end of implementation of small grants.

Evaluation Criteria

Submitted applications will be evaluated by the evaluation panel of the Eurasian Harm Reduction Association.

A two-stage procedure will be utilized in evaluating the proposals:

  • evaluation of the previous experience (portfolio) via technical criteria – 80% in total evaluation;
  • comparison of the costs (best value for money) – 20% in total evaluation.

Cost evaluation is only undertaken for technical submissions that score a minimum 80 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal which fails to achieve the minimum technical threshold will not be considered further.

To assess submitted applications, the following technical criteria will be used (80%) (maximum possible number of points is 100):

Сriteria: Points
Relevant experience in online peer work/ education and online harm reduction 40
Relevant experience in developing manual and tools for trainings/ seminars 40
Experience in leading trainings (as a facilitator/ moderator) 20
 

Maximum possible number of points

  

100

Cost proposal (20%): EHRA will allocate same importance to the provided portfolio and recorded experience as to the cost of the services. The cost proposal will be evaluated in terms of best value-for money to EHRA in EUR, price and other factors considered

Condition

This announcement and its attachments shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

How to apply

To be eligible as a EHRA consultant, any organization or individual must comply with the Eurasian Harm Reduction Association Code of Ethics which you can find at the following link: https://old.harmreductioneurasia.org/ehra-code-of-ethics/

Applicants must submit the following documents:

– CV,

– Letter of Interest. The CV and application should clearly reflect the competency of the candidate necessary to complete this task, as well as include the proposed number of working days for each stage, cost and timing of their implementation.

 

Please submit your proposal to the info@harmreductioneurasia.org .

In the subject line of your e-mail please indicate the RFP number, title “Training manual development and your name”.  Otherwise, the application will not be considered.

General terms

Interested consultants should pay attention to the following conditions:

  • EHRA will sign an agreement with the winner of the competitive selection. The contract will define a detailed work plan and payment terms.
  • EHRA reserves the right (but does not commit itself to obligations) to enter into negotiations with one or more applicants in order to obtain clarifications or additional information, as well as to agree on the timing of work.
  • The winner must confirm his/her daily rate before signing of the agreement.
  • Results will be announced by 7th February 2022. Each candidate will be contacted individually.
  • Any questions regarding the participation should be sent to eliza@harmreductioneurasia.org till January 30, 2022.

EXTENDED. Request for Proposals: Grants to support the community-led activities focused on ensuring the sustainability of HIV / TB responses among KAPs within the transition from the Global Fund’s support to national funding in Republic of Armenia and Republic of Kosovo

Posted on by EHRA

Eurasian Harm Reduction Association (EHRA) invites initiative groups, organizations of communities of people living with or affected by HIV and TB, as well as non-governmental HIV and TB focused organizations being involved in the implementation of Global Fund grants at the national level in the Republic of Armenia and Republic of Kosovo, to apply for grants to support the community-led activities focused on ensuring the sustainability of HIV / TB responses among KAPs within the transition from the Global Fund’s support to national funding in these countries.

The proposed project activities must address the problem(s) prioritized by one or several key affected communities and fit one of the next priority areas for support:

∙ Community led monitoring of the relevant transition related process;

∙ Coordination/consolidation of different community efforts in watchdogging of the transitioning processes and advocacy;

∙ Community led advocacy focused on ensuring the sustainability of HIV/TB response among KAPs within the transition.

Period of implementation: January – July 2022

No more than 2 grants will be awarded (1 grant per country) for the period up to 6 months of implementation. The budget limit for each grant is US $ 6,500.

Deadline to apply: 23rd of December 2021 23:59 CET

For more details please read the Request for Proposals (RFP).

Application Form.

Work plan and Budget Template.

REQUEST FOR PROPOSALS (RFP): EHRA is looking for a consultant to prepare a report on comprehensive services for women who use drugs survivors of violence

Posted on by Agne
RFP number EHRA-11-06
RFP name Consultant to prepare analytical report on the access to shelters
Closing date and time: 24:00 EET  December 24, 2021
Email for submissions: info@harmreductioneurasia.org

 General information

 Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organization uniting harm reduction activists and organisations from Central and Eastern Europe and Central Asia (CEECA) with its mission to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region. EHRA produce up to 20 different publications per year, based on collected information or conducted meetings.

The project “Access to Comprehensive care for Women Who Use Drugs in case of violence”, funded through the Global Fund to Fight AIDS, Tuberculosis and Malaria Response Mechanism to COVID-19, in addition to the Multicountry Project “Sustainability of Services for Key Populations in the Eastern Europe and Central Asia ”(#SoS project), implemented by the Alliance for Public Health and partners in 14 countries of the Central and Eastern Europe and Central Asia (CEECA) region, EHRA’s work is aimed at improving the access of women who use drugs and survivors of violence to shelters, psychosocial (including psychiatric) and legal services, which have become even more during the COVID-19 epidemic.

In 2021 EHRA together with national partners developed the guide Help Impossible to ignore, which describes the range of problems faced by women who use drugs in situations of violence, as well as recommendations for various stakeholders on how to organize comprehensive services. From 2021 to early 2022, EHRA plans to hold regional webinars for police and social workers to respond to and work with violence against women who use drugs. At the same time, EHRA partners in Ukraine, Serbia, North Macedonia, Kazakhstan and Russia are working to build partnerships and advocate for the access of women who use drugs to shelters for women in situations of violence.

Scope of Services

 EHRA is looking for an individual consultant to:

  1. Document and prepare a report (3-5 pages in Russian or English) based on the results of a regional webinar with representatives of law enforcement agencies (until December 30, 2021)
  2. Document and prepare a report (3-5 pages in Russian or English) based on the results of the regional webinar with representatives of social services (Until February 10, 2022)
  3. Collect examples and best practices (at least 5 cases) of providing services for women who use drugs in cases of violence (until February 20, 2022)
  4. Prepare a report (30 pages in Russian or English) with recommendations based on the collected cases and conducted webinars (Until March 15, 2022)

 Evaluation criteria / requirements for candidates:

Submitted applications will be evaluated by the evaluation panel of the Eurasian Harm Reduction Association.

When evaluating proposals, a two-step procedure will be followed:

  • assessment of previous experience (portfolio) by technical criteria – 80% in the overall assessment;
  • cost comparison (best value for money) – 20% of the total assessment.

Costs are evaluated only for technical applications with a minimum of 80 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal that does not meet the minimum technical threshold will be not considered further.

The following technical criteria (80%) will be used to evaluate the submitted applications (the maximum possible number of points is 100):

  Points
Experience in preparing analytical reports 35
Experience in working with women who use drugs 30
Regional expertise in harm reduction and drug policy 35
 

Maximum possible number of points

  

100

 Cost evaluation (20%): EHRA will give the same consideration to submitted and registered work experience and qualifications as to the cost of services. The cost of the proposal will be assessed by the EHRA in terms of the best value for money in US dollars, and other factors.

This announcement shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

How to apply

To be eligible as a EHRA consultant, any organization or individual must comply with the Eurasian Harm Reduction Association Code of Ethics which you can find at the following link: https://old.harmreductioneurasia.org/ehra-code-of-ethics/

Applicants must submit the following documents:

  • CV with a list of similar works
  • Motivation letter
  • Estimated number of working days / hours for each task and cost of services in US dollars.

The maximum possible number of working days should not exceed 10.

Please submit your proposal to the info@harmreductioneurasia.org until December 24, 2021. In the subject line of your e-mail please indicate  the RFP number (EHRA-11-06) and your name.  Otherwise, the application will not be considered.

General conditions

 Interested consultants should pay attention to the following conditions:

  • EHRA will sign an agreement with the winner of the competitive selection. The contract will define a detailed work plan and payment terms.
  • EHRB reserves the right (but does not assume obligations) to enter into negotiations with one or more applicants in order to obtain clarifications or additional information, as well as to agree on the terms of work.
  • Winner must confirm their daily rate prior to signing the contract.

 

EHRA is looking for a qualified expert to conduct an independent mid-term review of EHRA strategy implementation covering the first two years (2020-2021)

Posted on by Igor Gordon

REQUEST FOR PROPOSALS (RFP)

RFP Number EHRA-11-05
RFP Title Mid-term review of EHRA strategy
RFP Closing Date and time: 24:00 EET on January 16, 2022
Proposal Submission Address: info@harmreductioneurasia.org

Background

Eurasian Harm Reduction Association (EHRA) is a non-profit public, membership-based organization uniting 324 harm reduction organizations and activists from the CEECA region. Our mission is to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region.

How was the current strategy developed?

The Strategy 2020-2024 was developed by the Steering Committee with active participation of the Secretariat through a participatory approach, involving EHRA members and the Advisory Board, as well as in consultation with regional and international partners. The strategy was finalized at the Steering Committee and the Advisory Board meeting in November 2019 and was adopted by EHRA General Meeting in early 2020. EHRA has a sustainable governance structure and updated Articles of Association and effectively implements regional advocacy projects and initiatives in accordance with strategic goals.

Organizational approach to monitoring and evaluation is outlined in MEL system. At the core of the EHRA MEL lies the theory of change, which reflects the Strategy.

Why should the strategy be reviewed?

Over the past two years (2020-2021) of the strategy’s implementation, the social, political, and financial context has changed dramatically. COVID-19 crisis, geopolitical tensions and conflicts, negative developments in political landscape in Eurasia have made an unprecedented impact on the situation in countries of the region. With social and health care systems temporarily incapacitated in most countries, the impact of the COVID-19 pandemic and related government responses, people who use drugs are disproportionately affected in access to life-saving harm reduction services, they are at extra risks of stigma and discrimination, abuse and inequality.

COVID-19 crisis also brought up new and emerging risks of shifting away both, domestic and donor’s funding priority, an accelerated donor transitioning away from the region in a post Covid-19 environment, that can lead to declining funding of harm reduction services.

These changes in the external environment at this point, halfway through the Strategy require to assess progress and performance, and if needed to revise tactical objectives of the Strategy along with national and regional intended results.

Objectives of the consultancy:

This assignment has two objectives:

  • to develop a methodology and tools to evaluate mid-term and final progress in delivering the Strategy, in line with EHRA MEL system,
  • to analyse external factors and programmatic progress to propose required revisions for the Strategy.

The assignment includes the following specific tasks:

  • conduct web-based survey among EHRA members,
  • conduct up to 10 semi-structured interviews with the Steering Committee members, the Advisory Board members, pre-selected EHRA members,
  • conduct up to 5 semi-structured interviews with regional and international EHRA partners,
  • prepare a report with progress against the Strategy,
  • prepare recommendations for strategic decision-making on the revisions / updates on tactical objectives where needed.

EHRA Secretariat will act as a reference point and will support a consultant to ensure a seamless process.

The assignment can be completed in Russian or English.

Timeline.

The assignment must be completed no later than 30 April 2022.

Evaluation Criteria

A two-stage procedure will be utilized in evaluating the proposals:

  • evaluation of the previous experience (portfolio) via technical criteria – 80% in total evaluation;
  • comparison of the costs (best value for money) – 20% in total evaluation.

Cost evaluation is only undertaken for technical submissions that score a minimum 80 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal which fails to achieve the minimum technical threshold will not be considered further.

To assess submitted applications, the following technical criteria will be used (80%) (maximum possible number of points is 100):

Criteria Points
Proven track record of experience in conducting similar assignments in last

three years (should be clear from LoI and CV)

 30 points
Understanding of harm reduction, drug policy, HIV response and/or civil society involvement to advocacy and capacity building in social and public health issues in EURASIA (should be

clear from CV and LoI)

 30 points
Good communication skills including experience in interviewing

people and report writing (should be clear from LoI and CV)

 25 points
Oral, written and spoken fluency in English OR in Russian 15 points
TOTAL 100 points

Cost proposal (20%): EHRA will allocate same importance to the provided portfolio and recorded experience as to the cost of the services. The cost proposal will be evaluated in terms of best value-for money to EHRA in USD, price and other factors considered

This announcement shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

How to apply

To be eligible as a EHRA consultant, any organization or individual must comply with the Eurasian Harm Reduction Association Code of Ethics which you can find at the following link: https://old.harmreductioneurasia.org/ehra-code-of-ethics/

Applicants must submit the following documents:

  • CV , Letter of Interest. The CV and application should clearly reflect the competency of the candidate necessary to complete this task, as well as include the proposed number of working days for each stage, cost and timing of their implementation. An estimated workload of this assignment is no more than 12 consultancy days.

Please submit your proposal to the info@harmreductioneurasia.org .

In the subject line of your e-mail please indicate the RFP number and your name.  Otherwise, the application will not be considered.

General terms

Interested consultants should pay attention to the following conditions:

  • EHRA will sign an agreement with the winner of the competitive selection. The contract will define a detailed work plan and payment terms.
  • EHRA reserves the right (but does not commit itself to obligations) to enter into negotiations with one or more applicants in order to obtain clarifications or additional information, as well as to agree on the timing of work.
  • The winner must confirm his/her daily rate before signing of the agreement.

Request for Proposals: Grants to support the community-led activities focused on ensuring the sustainability of HIV / TB responses among KAPs within the transition from the Global Fund’s support to national funding in Republic of Armenia and Republic of Kosovo

Posted on by EHRA

Eurasian Harm Reduction Association (EHRA) invites initiative groups, organizations of communities of people living with or affected by HIV and TB, as well as non-governmental HIV and TB focused organizations being involved in the implementation of Global Fund grants at the national level in the Republic of Armenia and Republic of Kosovo, to apply for grants to support the community-led activities focused on ensuring the sustainability of HIV / TB responses among KAPs within the transition from the Global Fund’s support to national funding in these countries.

The proposed project activities must address the problem(s) prioritized by one or several key affected communities and fit one of the next priority areas for support:

∙ Community led monitoring of the relevant transition related process;

∙ Coordination/consolidation of different community efforts in watchdogging of the transitioning processes and advocacy;

∙ Community led advocacy focused on ensuring the sustainability of HIV/TB response among KAPs within the transition.

Period of implementation: January – July 2022

No more than 2 grants will be awarded (1 grant per country) for the period up to 6 months of implementation. The budget limit for each grant is US $ 6,500.

Deadline to apply: 15th of December 2021 23:59 CET

For more details please read the Request for Proposals (RFP).

Application Form.

Work plan and Budget Template.

Terms of Reference for the consultants to conduct an overview of the progress with the implementation of the Transition Plan for the Continuation of HIV and AIDS Prevention, Treatment and Care in Bosnia and Herzegovina 2015-2017

Posted on by EHRA

Background

Being a partner of the Alliance for Public Health, the All-Ukrainian Network of PLWH 100% Life and other regional and national partners in the implementation of the Global Fund funded regional HIV project “Sustainability of services for key populations in Eastern Europe and Central Asia”, the Eurasian Harm Reduction Association (EHRA) is aimed at the improving the financial sustainability and allocative efficiency of HIV programs in EECA countries.

To contribute to this objective, EHRA is planning to retrospectively assess the progress with the implementation of the Transition Plan for the Continuation of HIV and AIDS Prevention, Treatment and Care in Bosnia and Herzegovina 2015-2017. It is expected that based on the results of such assessment the key civil society regional and national partners working in BiH, will be able to adjust their advocacy efforts and actions to improve the financial sustainability and allocative efficiency of HIV national programs.

 

Key tasks to be conducted by the consultant

 The consultant is expected to prepare a brief overview of the progress of the implementation of the Transition Plan for the Continuation of HIV and AIDS Prevention, Treatment and Care in Bosnia and Herzegovina 2015-2017. The focus of the overview should be on those programmatic areas prioritized in the Transition Plan:

  • Harm reduction activities for PWID in the context of HIV epidemic
  • HIV prevention activities for MSM
  • HIV prevention activities for prisoners
  • VCCT mobile activities (IPTCS)
  • Psychological and social support for PLWHA
  • Advocacy activities to secure sustainability of the aforementioned optimized interventions

The overview process should include the next stages:

  1. To select a set of the key actions and indicators for each of the programmatic areas (1 – 2 per area) as being provided in the Transition Plan to measure the progress with their implementation.
  2. To collect data through desk research aimed to measure progress for the selected set of actions/indicators.
  3. To conduct not less than 6 semi-structured interviews with key informants representing different sectors to compliment the desk research process and cover any data gaps. The list of key informants should be agreed with the EHRA. The questionnaire(s) for the interview should be developed by the consultant depending on those gaps in the data and information on the progress with the selected set of actions and indicators being identified during the desk research.
  4. Prepare an analytical report to summarize the findings. The outline of the report should be proposed by the consultant and agreed with EHRA. The report should include contextual sections, findings and conclusions for each of the assessed programmatic area as well as general conclusions and recommendations for key national stakeholders. The report should not exceed 20 pages and should be prepared in English.

 Timeframe

  • The desk research and interviews should be conducted by 06.12.2021
  • The draft report should be provided to the EHRA colleagues for the review and feedback by 15.12.2021.
  • The final report and all other deliverables should be submitted by 30.12.2021.

Cost of services

The total contract cost for the work of one consultant under this ToR should not exceed 2,000 USD (including all taxes).

Evaluation Criteria

An evaluation panel will assess the extent to which proposals submitted in response to this announcement meet the evaluation criteria below.

The minimum technical score is 90. Only candidates with a minimum score of 90 points out of a maximum of 100 are considered eligible for the assignment. Consultants with proven work experience in the community organization would be given a priority.

The candidate with the highest technical score that meets the requirement will be invited for negotiation of the agreement.

A consultant under this assignment is a person who carries overall responsibility for planning and conducting the study and in drafting the report. Given the essential role of this individual, she/he should possess the following knowledge and experience:

Criteria Weighting
Excellent understanding of the national HIV service delivery and funding systems as well as of the Global Fund related processes at the national level (should be clear from LoI) 20 points
Knowledge of, and access to, relevant stakeholders to be interviewed, including government officials, community members, and other experts (should be clear from LoI) 20 points
Experience of undertaking similar assessments and a strong record of adherence to evidenced-based approaches (should be clear from LoI) 20 points
Good knowledge of the BiH Transition Plan (should be clear from LoI) 20 points
Proven set of skills for interviewing, conducting a literature review, and writing (should be clear from LoI) 20 points
Total 100 points

Additionally, the consultant should have:

  • No conflict of interest (should be declared in the Letter of Interest);
  • Fluent English and national language.

How to apply

The individual consultants are invited to submit their CV and the Letter of Interest by e-mail referenced under title “Consultant to conduct the assessment of transition related commitments in Bosnia and Herzegovina to ivan@harmreductioneurasia.org by COB 11 of November 2021 24:00 EET.

Vacancy announcement: SENIOR PROGRAM OFFICER (DEADLINE IS EXTENDED UNTIL DECEMBER 1, 2021)

Posted on by Igor Gordon

EXPECTED START DATE: ASAP

JOB TYPE: permanent, full time

JOB LOCATION: office-based in Vilnius, Lithuania

COMPENSATION:  Minimum gross salary is 2500 euro (1500 net) and up depending on qualifications and experience.

Job summary

The Senior Program Officer has a set of responsibilities which is divided into two groups: program/project management and the implementation of regional advocacy activities.

In program management the Senior Program Officer, with the support and supervision of the Program Team Lead, is responsible for managing of assigned program components and projects. . This includes project management, supervision of subordinates (if any), daily management of EHRA’s sub-grantees, consultants, evaluation of assigned program components, oversight of budgets, development of relevant knowledge and participation in fundraising.

In developing and implementing regional advocacy activities Senior Program Officer develops and supervises activities on regional and national level and works with Program Team members to provide scientific bases and creative approach in capacity building to EHRA members to ensure effective advocacy for sustainable provision of quality harm reduction services, for protection of human rights and humane drug policy, according to organizational strategy.

QUALIFICATIONS FOR POSITION

  • A strong experience and commitment in provision/management of harm reduction services, human rights, drug policy and civil society and community strengthening in EECA country/ies (minimum of 3-year experience in the field).
  • University degree in management, public health, public administration, social studies, communications or another relevant field.
  • Thorough understanding of project/program management techniques and methods, including budget development and monitoring.
  • Good command of English and Russian both oral and written (knowledge of other languages is a plus).
  • Proficiency with computers, means of telecommunication and communication.
  • Experience and comfort working with diverse communities (people who use drugs, sex workers, LGBTIQ+, people living with HIV etc.).
  • Ability to listen and communicate effectively with people from diverse cultures and backgrounds.
  • Ability to travel abroad for work, occasionally involving weekends and holidays.

Interested candidates should provide:

  • updated CV outlining specific relevant experience
  • two references
  • a short cover letter indicating suitability for the position.

Documents should be sent to: igor@harmreductioneurasia.org until December 1, 2021.

Download full job description HERE

Interviews will be done on a rolling basis.

Only shortlisted applicants will be contacted.

EXTENDED: EHRA is looking for a video production crew or individual consultant to create video materials

Posted on by EHRA
RFP Number EHRA-09-02
RFP Title Video crew
RFP Closing Date and time: 24:00 EET on October 27, 2021
Proposal Submission Address: info@harmreductioneurasia.org

 Background

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organization since 2017, operating in 29 countries of Central and Eastern Europe and Central Asia (CEECA). EHRA mission is to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region. EHRA’s Secretariat is based in Vilnius, Lithuania.

Scope of Services

EHRA from time to time needs to create different video material – informational or advocacy video, video-reports, educational videos etc. Purpose of the video materials is to educate, represent, inform different kind of audiences about EHRA activities, achievements, projects. For video production EHRA is looking for the pool of crew (individual consultant or organization) to create video materials. A pool of winners will be selected.

 General Conditions

  • Language of video materials is English or Russian with subtitles English or Russian.
  • Duration may vary from 3-4 minutes to 30-40 minutes depending on the request.
  • Filming onsite and remoted ensuring the Full HD/4K quality
  • Video editing according to contest, stylistic and visual guidelines provided by EHRA staff including infographics and visual effects
  • Video teaser/intro production
  • Ensuring audio files of edited final video versions are available to EHRA
  • Preparation and implementation of subtitles for the video (Russian and English)
  • The visual solutions for the video must be technologically and creatively professional
  • The video must be designed and produced in a visually appealing and interesting way, using video, audio, modern technological or directorial solutions
  • Upon completion of the services, the Supplier shall hand over to EHRA all footage used and unused for the production of the information video clip
  • All copyrights of video are transferred to EHRA

Technical parameters of video

  • 4k resolution;
  • 120 fps,;
  • Storage of documents in raw format.
  • Additional equipment must be used to produce dynamic and high quality video
  • For video editing, the script shall be designed to allow dynamic change of shots
  • Sound quality requirements: the clips must have a high sound quality (at least 96 kHz)
  • sampling rate and 24-bit audio resolution). Synchronisation between video and audio must be ensured, and additional audio tracks
  • Image quality requirements for video production: shading and tonality must be present.
  • All content produced must be transmitted to EHRA in digital formats, ideally in the best possible quality.
  • The video must be recorded in mkv, avi, mp4 and mpeg formats so that EHRA does not encounter problems in making the video clips public on its own resources. The main dissemination of the video will be by means of online communication and must therefore be ensured a high recording quality suitable for broadcasting the clips in large format.
  • The video should be transmitted to EHRA in digital format allowing the editing of individual video and audio segments. Video must be submitted without security codes (unlocked).

Evaluation criteria

A two-stage procedure will be utilized in evaluating the proposals:

  • evaluation of the previous experience (portfolio) via technical criteria – 80% in total evaluation
  • comparison of the costs (best value for money) – 20% in total evaluation.

Cost evaluation is only undertaken for technical submissions that score a minimum 70 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal which fails to achieve the minimum technical threshold will not be considered further.

To assess submitted applications, the following technical criteria will be used (80%):

Criteria
Vast experience of location and remoted shooting reflected in portfolio 30 points
Experience in organization of filming process 30 points
Experience in video editing, previous work with captions and graphic elements reflected in portfolio 30 points
A sense of taste and style 10 points
Total 100 points

Cost proposal (20%):

EHRA will allocate same importance to the provided portfolio and recorded experience as to the cost of the services. The cost proposal will be evaluated in terms of best value-for money to EHRA in EUR, price and other factors considered.

For the proper cost evaluation please provide budget needed to prepare a 4 minutes video according to the requirements listed below:

Requirements/expectations

  • Language of video materials is English or Russian with English or Russian subtitles.
  • Duration – 4 minutes.
  • Filming onsite and remoted ensuring the Full HD/4K quality. Video should consist of 11 short, remoted and interviews with 4-5 drawn infografics, music and recorded sound of narrator.
  • Video editing according to contest, stylistic and visual guidelines provided by EHRA staff including infographics and visual effects. Some parts of the video must be voiced by narrator. All the video needs subtitles as it sould be understandable for English and Russian speaking audience.
  • Time limits for preparation – 2 weeks.

This announcement shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

How to apply

To be eligible as a EHRA’s service provider or consultant, any organization or individual must comply with the Eurasian Harm Reduction Association Code of Ethics which you can find at the following link: https://old.harmreductioneurasia.org/ehra-code-of-ethics/

Terms of payment and other conditions same as a final timeline will be indicated in the agreement which EHRA will sign with the winners. For each assignment separate Technical Requirements as well as cost will be agreed on. On the basis of the results of the tender, EHRA reserves the right to award the contract to a number of consultants with the highest scores and fulfilling the required criteria.

Applicants must submit the following documents:

  • for individual consultant: CV, prices in EUR (shooting and video editing per video gross) and submit your portfolio by e-mail referenced under title “Video crew”;
  • for organization: letter of interest with prices in EUR (shooting and video editing per video gross) and submit your portfolio by e-mail referenced under title “Video crew”;

Please submit your proposal to the info@harmreductioneurasia.org .

In the subject line of your e-mail please indicate the RFP number and your name. Otherwise, the application will not be considered.

REQUEST FOR PROPOSALS: EHRA is looking for a video production crew or individual consultant to create video materials

Posted on by EHRA
RFP Number EHRA-09-02
RFP Title Video crew
RFP Closing Date and time: 24:00 EET on October 10, 2021
Proposal Submission Address: info@harmreductioneurasia.org

 Background

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organization since 2017, operating in 29 countries of Central and Eastern Europe and Central Asia (CEECA). EHRA mission is to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region. EHRA’s Secretariat is based in Vilnius, Lithuania.

Scope of Services

EHRA from time to time needs to create different video material – informational or advocacy video, video-reports, educational videos etc. Purpose of the video materials is to educate, represent, inform different kind of audiences about EHRA activities, achievements, projects. For video production EHRA is looking for the pool of crew (individual consultant or organization) to create video materials. A pool of winners will be selected.

 General Conditions

  • Language of video materials is English or Russian with subtitles English or Russian.
  • Duration may vary from 3-4 minutes to 30-40 minutes depending on the request.
  • Filming onsite and remoted ensuring the Full HD/4K quality
  • Video editing according to contest, stylistic and visual guidelines provided by EHRA staff including infographics and visual effects
  • Video teaser/intro production
  • Ensuring audio files of edited final video versions are available to EHRA
  • Preparation and implementation of subtitles for the video (Russian and English)
  • The visual solutions for the video must be technologically and creatively professional
  • The video must be designed and produced in a visually appealing and interesting way, using video, audio, modern technological or directorial solutions
  • Upon completion of the services, the Supplier shall hand over to EHRA all footage used and unused for the production of the information video clip
  • All copyrights of video are transferred to EHRA

Technical parameters of video

  • 4k resolution;
  • 120 fps,;
  • Storage of documents in raw format.
  • Additional equipment must be used to produce dynamic and high quality video
  • For video editing, the script shall be designed to allow dynamic change of shots
  • Sound quality requirements: the clips must have a high sound quality (at least 96 kHz)
  • sampling rate and 24-bit audio resolution). Synchronisation between video and audio must be ensured, and additional audio tracks
  • Image quality requirements for video production: shading and tonality must be present.
  • All content produced must be transmitted to EHRA in digital formats, ideally in the best possible quality.
  • The video must be recorded in mkv, avi, mp4 and mpeg formats so that EHRA does not encounter problems in making the video clips public on its own resources. The main dissemination of the video will be by means of online communication and must therefore be ensured a high recording quality suitable for broadcasting the clips in large format.
  • The video should be transmitted to EHRA in digital format allowing the editing of individual video and audio segments. Video must be submitted without security codes (unlocked).

Evaluation criteria

A two-stage procedure will be utilized in evaluating the proposals:

  • evaluation of the previous experience (portfolio) via technical criteria – 80% in total evaluation
  • comparison of the costs (best value for money) – 20% in total evaluation.

Cost evaluation is only undertaken for technical submissions that score a minimum 70 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal which fails to achieve the minimum technical threshold will not be considered further.

To assess submitted applications, the following technical criteria will be used (80%):

Criteria  
Vast experience of location and remoted shooting reflected in portfolio 30 points
Experience in organization of filming process 30 points
Experience in video editing, previous work with captions and graphic elements reflected in portfolio 30 points
A sense of taste and style 10 points
Total 100 points

Cost proposal (20%):

EHRA will allocate same importance to the provided portfolio and recorded experience as to the cost of the services. The cost proposal will be evaluated in terms of best value-for money to EHRA in EUR, price and other factors considered.

For the proper cost evaluation please provide budget needed to prepare a 4 minutes video according to the requirements listed below:

Requirements/expectations

  • Language of video materials is English or Russian with English or Russian subtitles.
  • Duration – 4 minutes.
  • Filming onsite and remoted ensuring the Full HD/4K quality. Video should consist of 11 short, remoted and interviews with 4-5 drawn infografics, music and recorded sound of narrator.
  • Video editing according to contest, stylistic and visual guidelines provided by EHRA staff including infographics and visual effects. Some parts of the video must be voiced by narrator. All the video needs subtitles as it sould be understandable for English and Russian speaking audience.
  • Time limits for preparation – 2 weeks.

This announcement shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

How to apply

To be eligible as a EHRA’s service provider or consultant, any organization or individual must comply with the Eurasian Harm Reduction Association Code of Ethics which you can find at the following link: https://old.harmreductioneurasia.org/ehra-code-of-ethics/

Terms of payment and other conditions same as a final timeline will be indicated in the agreement which EHRA will sign with the winners. For each assignment separate Technical Requirements as well as cost will be agreed on. On the basis of the results of the tender, EHRA reserves the right to award the contract to a number of consultants with the highest scores and fulfilling the required criteria.

Applicants must submit the following documents:

  • for individual consultant: CV, prices in EUR (shooting and video editing per video gross) and submit your portfolio by e-mail referenced under title “Video crew”;
  • for organization: letter of interest with prices in EUR (shooting and video editing per video gross) and submit your portfolio by e-mail referenced under title “Video crew”;

Please submit your proposal to the info@harmreductioneurasia.org .

In the subject line of your e-mail please indicate the RFP number and your name. Otherwise, the application will not be considered.

EXTENDED: Contest of mass media materials on life and problems of people who use psychoactive substances

Posted on by EHRA

TO THE ATTENTION OF MASS MEDIA IN THE REGION OF CENTRAL AND EASTERN EUROPE AND CENTRAL ASIA (CEECA) 

in the framework of “Chase the virus, not people!” campaign** 

Background 

More than 3 million people who use psychoactive substances live in the countries of Central and Eastern Europe and Central Asia (CEECA). The CEECA region has the fastest-growing HIV epidemic in the world and high rates of hepatitis C and overdose mortality. Although harm reduction programs to some extent are available in 28 out of 29 countries in the CEECA region, the scope, quality, accessibility, and sustainable financing of these programs are so low in many CEECA countries that their impacts on the public have been insignificant.  

Many countries within CEECA have a political environment that maintains repressive drug policies, leading to stigma, discrimination, criminalization and imprisonment of people who use psychoactive substances, which are the major causes of hatred and inhumanity rooted in the society in relation to people who use drugs. Drug use or drug addiction diagnosis should not be the grounds for deprivation or restriction of political, economic, social and cultural rights. Years of anti-drug policies implementation and criminalization have led to systematic violations of the rights of millions of people who use drugs, including their right to life.  

In anticipation of the World Drug Day, June 26, and the International Overdose Awareness Day, August 31, Eurasian Harm Reduction Association (EHRA) encourages all responsible mass media representatives, bloggers, social media activists to take part in the Contest of media materials dedicated to the life and problems of people who use psychoactive substances.  

The aim of the contest:  

to encourage materials in traditional media channels (printing, radio, TV) as well as in social media (Facebook, Instagram, Twitter, YouTube etc.) on influence of stigma, discrimination and criminalization on the lives of people who use psychoactive substances in CEECA countries to increase public awareness and stimulate actions to overcome those challenges.  

Assignment for mass media: 

to create an article / post / video / programme / podcast / investigation / interview, etc. to address stigma, discrimination or criminalization of people who use psychoactive substances in your city or country.  

Contest timeline:  

  • Materials developed for the contest should be posted/published/aired in the period of June 20 – October 15, 2021.
  • Materials (relevant links and audience coverage) should be sent to jurgita@harmreductioneurasia.org no later than October 29, 2021.
  • Contest results announcement – December 1, 2021.

Contest is conducted in 4 media categories:  

  1. Printed media (newspapers/magazines/websites)
  2. TV (including online TV and vlogs)
  3. Radio 
  4. Social Media

The materials may be dated (but not necessarily) to June 26 (World Drug Day) and August 31 (International Overdose Awareness Day).   

Contest awards*:  

3 winners in each media category will be awarded the prize:  

1st place – 1000USD  

2nd place – 750 USD 

3rd place – 500 USD  

The contest committee will evaluate the contestants’ materials considering the following criteria:  

  • creativity(the author’s creative work) (25 points) 
  • originality(uniqueness of the topic, story or the way the topic is presented) (25 points) 
  • the language of the text or the visual expression (clarity, tolerance, expressive features) (10 points) 
  • the relevance of the material (15 points) 
  • the reach of the material (unique readers, watchers, listeners, likes, shares, achieved audience overall) (25 points) 

Language: all materials are welcome in a national language.  

Only materials expressing neutral and tolerant attitude and using appropriate not stigmatizing language will be allowed to participate in the contest. Please review the glossary of recommended language use in English and Russian and EHRA Drug Policy Position for reference.  

For all interested in the Contest and wishing to learn more or to ask questions an online Q&A session will be organized on 29th of September at 12:00. Please, register for the Webinar here: https://cutt.ly/QElSPtA 

Jury: led by Eurasian Harm Reduction Association the jury will include national partners from countries, participating in the contest.  

Prizes to be awarded in each media category*: 

4 First places – 4000 USD (1000 USD per material) 

4 Second places – 3000 USD (750 USD per material) 

4 Third places – 2000 USD (500 USD per material) 

 * The amount includes all taxes. The winner is solely responsible for the calculation and payment of all taxes and fees which he / she / they is required to pay according to the state law of which he / she / they is a citizen or resident.

**About the campaign “Chase the virus, not people!” 

Eastern Europe and Central Asia (EECA) remains the only region in the world where new HIV cases continue to rise, and AIDS-related deaths are still high. To attract worldwide attention to the barriers that key communities and people living with HIV in the region face to access HIV prevention, treatment and care, the regional communities’ networks have joined forces in the campaign “Chase the virus, not people!” to represent interests of key populations affected by HIV: people living with HIV, women living with HIV, youth and teenagers, affected by HIV, people who use drugs, sex workers, men who have sex with men, trans* people.  

Launched at the International AIDS 2018 Conference in Amsterdam in 2018 the campaign continues through national initiatives, bringing together new partners and supporters to raise awareness of key populations’ problems and reduce stigma and discrimination in society.

Campaign coordinator – Eurasian Harm Reduction Association (EHRA)