Category: Tenders and Announcements

The Eurasian Harm Reduction Association (EHRA) invites initiative groups, organizations of communities of people living with or affected by HIV and TB, as well as non-governmental HIV and TB focused organizations being involved into the implementation of Global Fund grants at the national level in EECA countries, and also those being involved in the response to the COVID-19 pandemic, to apply for grants to support the meaningful involvement of the civil society and communities’ representatives from EECA countries into the country dialogue processes related to the development of the national C19RM Funding Requests.

LIST OF POSSIBLE ACTIVITIES FOR SUPPORT (These are just examples. You may suggest your own activities):

• Conducting a needs assessment among representatives of a particular community in the context of the impact of and response on COVID-19;

• Conducting face-to-face meetings in order to identify interventions of a most priority for the representatives of a particular community to be included in the national C19RM funding request;

• Moderation of the online discussions with representatives of various communities in order to develop proposals for submission to the CCM. Expert to protocol such discussions and develop a final document with proposals; etc.

IMPLEMENTATION TIME: May – July 2021

LANGUAGES: Russian and English

REQUIREMENTS FOR APPLICANTS:

• be registered as a legal entity in one of the EECA countries which received allocation within the Global Fund’s COVID-19 Response Mechanism; in case of initiative group, it should have a financial agent registered in one of such EECA countries.
• only NGOs, non-for-profit organizations can apply. Initiative groups also can apply, but their financial agent should be NGO or non-for-profit organization.
• work with / represent / provide services / advocate for the needs of key populations affected by HIV and / or TB at the national level.
• Ensure coordination and consolidation of the content of the grant proposal with key non-governmental sector partners in the country involved into the development of the national C19RM funding request.

No more than 6 grants will be awarded for the period up to three months of implementation. The indicative budget for each grant is US $ 5,000. The EHRA could consider more ambitious applications, if justified.

Application deadline: May 10, 2021, 23:59 CET.

Applications will be considered and a decision on applications will be made as soon as they are received, and therefore it is recommended to submit applications as soon as possible.

HOW TO APPLY

To apply, please send the following documents by 10^th of May 2021 23:59 CET to ivan@harmreductioneurasia.org:

1. Filled application form, signed with the organization director or responsible representative.
2. Filled work plan and budget in Excel format.
3. Annex 1 – Registration document of the organization.

Applicants who have submitted an incomplete package of documents will not be considered as tender participants!

Eurasian Harm Reduction Association (EHRA) (Eurazijos žalos mažinimo asociacija), registered at Gedimino pr. 45-4, Vilnius 01109, Lithuania (actual address Verkių g. 34B-701, Vilnius) announces the convocation of the members regional meetings to elect Steering Committee members from the following regions: South-Eastern Europe and Russia.

List of all current Steering Committee members.

A list of Steering Committee members subject to rotation, is as follows:

1. Samir Ibisevic (South-Eastern Europe);
2. Maksim Malyshev (Russia).

Schedule of elections:

• From 19 April to 16 May, 2021– nomination process (4 weeks). Candidates are submitting their applications to participate in the Steering Committee elections
• From 24 Мay to 6 June, 2021– online voting to elect Steering Committee members in the South-Eastern Europe and Russia regions
• 7 June, 2021– announcement of the results.

We are inviting all EHRA members from the above-mentioned regions to submit applications to become a member of the Steering Committee until 16^th May, 2021. Candidates’ applications are filled in online: https://forms.gle/j5hpoUVKoQVbXwMc9

The requirements for the candidates are: 

1. be a member of EHRA;
2. demonstrate readiness and ability to work responsibly and actively as a Steering Committee member;
3. follow the principles listed in the Association Steering Committee Regulations;
4. to reside within a region participating in the current elections;
5. to avoid a potential conflict of interests, candidates cannot be representatives of Association’s donor organizations.

ATTENTION! According EHRA Regulations, a country represented in a particular region may have only one representative in the Steering Committee who is elected in the Regional Meeting. Therefore, EHRA Members from Serbia cannot submit their candidacies, as one of the EHRA Steering Committee members is from Serbia.

If you have any questions, please do not hesitate Secretary of the Regional meetings Eliza Kurcevic, by e-mail: members@harmreductioneurasia.org

In 2020 within the preparation of Eurasia chapter of the Global State of Harm Reduction Eurasian Harm Reduction Association (EHRA) conducted interviews with national partners. Based on the gathered information EHRA recently started publishing articles providing an overview of harm reduction and drug policy developments in each country of CECCA region.

Article structure example: https://old.harmreductioneurasia.org/countries/slovenia/

EHRA is looking for writers to prepare similar short informational texts on the 20 countries (the consultants can choose the number of articles they are willing to work on).

Based on the desk research and transcripts of interviews selected consultants should prepare 3–5 pages informational text about the country in English or Russian.

Selection criteria:

The submitted applications will be evaluated by the selection committee of the Eurasian Harm Reduction Association. The following criteria will be used to evaluate the bids (the maximum possible number of points is 100):

• Quality of the portfolio (must include publications related to harm reduction or drug policy) (60 points)
• Literate English or Russian (25 points)
• Relevant education (15 points)

EHRA will consider for the contract only applicants that scored at least 80 points out of 100.

This announcement shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

Terms of payment and other conditions same as a final timeline will be indicated in the agreement which EHRA will sign with the winner.

How to apply

Applicants must submit the following documents to maria@harmreductioneurasia.org, the subject of the letter is “Call writer”, the deadline for submission is before 24:00 EET on April 26, 2021:

1. CV
2. Letter of interest with suggested consultancy fee for 1 text and number of articles the consultants is willing to work on (USD)

Background

Since 2017 Eurasian Harm Reduction Association is being the host of the EECA regional Platform for Communication and Coordination. One of the EHRA responsibilities in its role as EECA Regional Platform is to promote the Global Fund’s Community, Rights and Gender (CRG) Technical Assistance Technical Assistance Program among civil society and communities’ representatives involved into the Global Fund related processes in EECA countries.

To better motivate and support CSOs and CBOs in the region to use the Technical Assistance (TA) available within this Program in 2021, EHRA is planning to sub-contract 4 experts to serve as the sub-regional EECA Regional Platform Focal Points aimed on generating the demand for the Global Fund’s CRG TA.

EHRA is looking for the experts to serve as the EECA Regional Platform Focal Points in the following 2 sub-regions: Caucasus (Armenia, Azerbaijan, Georgia), and second block – Belarus, Moldova, Russia, Ukraine.

Key tasks to be conducted by the consultants

 Each expert selected to become the EECA Platform CRG TA Focal Point is expected to assist the civil society and communities’ representatives in relevant sub-regions in development and submission of at least 3 successful requests for the CRG TA per sub-region in 2021 (1 per quarter on average).

The CRG TA Request to be considered as successful if it is approved by the Global Fund’s CRG Department for TA provision.

In particular, the EECA Platform CRG TA Focal Points are expected to:

• Initiate a dialogue with the civil society and communities’ representatives involved into the Global Fund related processes in each county of the selected sub-region about the opportunities available within the CRG TA Program.
• Provide the civil society and communities’ representatives with all relevant information about the Global Fund CRG TA Program if needed.
• Help the civil society and communities’ representatives to identify their needs for such TA, including identification of the potential problems which may need to be addressed, formulation of the objectives of such CRG TA in the context of the identified problems, as well as identification of the activities needed to be implemented as a part of the TA to address the identified problems and reach the set objectives.
• Help to ensure the coordination of the content of the TA Requests among the key national civil society stakeholders, CCM and Fund Portfolio Manager before its submission.
• Review the content of the draft TA Requests before the submission, help with its finalization if needed.
• Help to follow up with the GF CRG Department on the results of the TA Request consideration.

 Online training on the key aspects of the CRG TA Program will be provided for the selected consultants by EHRA at the beginning of March.

Also, the EECA Platform CRG TA Focal Points will be expected to do the mapping of the civil society and community-based organizations being the principal, sub and sub-sub-recipients of the Global Fund HIV and TB grants in all countries of the relevant sub-regions, where the Global Fund programs are implemented. The template Excel form for such mapping will be provided by EHRA.

Deliverables and Time frame

 3 CRG TA Requests per each sub-region being developed, submitted with the support of the EECA Platform CRG TA Focal Point and approved for the TA provision by the Global Fund CRG Department in 2021.

Mapping of principal, sub and sub-sub-recipients of the Global Fund HIV and TB grants in the countries of relevant sub-regions conducted.

Cost of services and payment order

 Payments will be done for each successful CRG TA request being generated with support of the EECA Platform CRG TA Focal Point – 700 USD per TA request (not more than 3 requests per sub-region altogether in 2021). Of this amount 350 USD will be paid after the fact of the submission of the TA request is confirmed, and other 350 USD will be paid after the request is accepted and approved for TA provision by Global Fund CRG Department. In case the TA request is rejected by Global Fund CRG Department – the second half of the 700 USD will not be paid to the Focal Point.

Also, 300 USD to be paid after the submission of the result of mapping of CSOs and CBOs – PRs, SRs and SSRs of the Global Fund grants in all countries of the relevant sub-region, where the Global Fund programs are implemented.

Payment should be executed for the completed services after receiving invoice and act of service rendered.

The total contract cost for the work of one consultant under this ToR in 2021 should not exceed 2 400 USD (including all taxes).

Evaluation Criteria

An evaluation panel will assess the extent to which proposals submitted in response to this announcement meet the evaluation criteria below.

The minimum technical score is 90. Only candidates with a minimum score of 90 points out of a maximum of 100 are considered eligible for the assignment. Consultants with proven work experience in the community organization would be given a priority.

The candidates with the highest technical score that meets the requirement will be invited for negotiation of the agreement.

• No conflict of interest (should be declared in the Letter of Interest);
• Fluent English and a language most relevant for the sub-region the expert is interested to work with.

How to apply

 The individual consultants are invited to submit their CV and the Letter of Interest (LoI) by e-mail referenced under the title “EECA Platform CRG TA Focal Point for [name of the sub-region you are interested to work with]” to ivan@harmreductioneurasia.org by COB 30 March 2021 24:00 EET.